GNECsis - Administrative Portal

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WYSIWYG Content

GNECsis - Administrative Portal

WYSIWYG Content

CAMPUS/SITE COORDINATORS – A coordinator can be assigned to a particular campus. This gives this person access to administer admissions and academics for individuals on the campus to which they are assigned. This is especially useful in multi-campus schools.

 

 

ADMISSIONS AREA

 

Prospects

 

• Custom admissions tracks helps you keep track of requirements for different types of prospective students

 

• Application information – including campus they wish to attend

 

• Educational History

 

• Admittance/Decision Information – including reason they were denied or which other school they chose to attend

 

• Home Church

 

• Family Relationships

 

• Employer or Other Related Organizations

 

• Contact History

 

• Change Log

 

Churches

 

• Denomination and District

 

• Contact Information

 

• Who works there

 

• Who attends there

 

• Contact History

 

• Change Log

 

• Other Notes

 

Schools

 

• Contact Information

 

• Who works there

 

• Who attended there

 

• Change Log

 

• Other Notes

 

Person database (shared by all)

 

Reports

 

Other administrative tools

 

 

ACADEMICS AREA

 

Students

 

• Schedule and Registration (also available by degree audit, by class period, or by cohort)

 

• Which campuses they take classes at

 

• Transfers and Waiver Tracking

 

• GPA Calculator

 

• Academic Standing and Honors

 

• Degrees - Major/Minor and Degree Audit

 

• Custom Transcript Creation

 

• Degree Candidacy

 

• Contact History

 

• Educational History

 

• Change Log

 

• Notes

 

Instructors

 

• Classes

 

• Which campuses they teach classes at

 

• Advisees

 

• Department/Division

 

• Contact History

 

Courses

 

• General information about the course including catalog years, credits, and department

 

• Requisites (Pre-requisites and Co-requisites)

 

• Cross Listed Courses

 

• Change Log

 

• When has this course been offered

 

Classes

 

• General information about classes, including campus, delivery, and additional fees

 

• Roster

 

• Schedule/Room

 

• Multiple instructors

 

• Attendance tracking

 

• Final exam scheduling

 

• Grading – Midterm and Final Grades (instructor grade and official grade)

 

• Class evaluations

 

• Books

 

• Syllabus uploading

 

• Change Log

 

Alumni

 

• Graduation moves students to alumni status.

 

• Degrees

 

• Other degree information, not included from student, such as degrees from other schools, honorary degrees, or non-graduates

 

• Personal Information

 

• Family relationships Current church and/or church positions

 

• Current employer or other related organizations

 

• Contact History

 

• Change Log

 

• Other Notes

 

Person contact database (shared by all)

 

Reports

 

Other administrative tools

 

• Colleges and departments/divisions

 

• College years and terms – flexible term structure

 

• Cohorts

 

• Degrees, majors, and minors

 

• Buildings and rooms

 

• Standard Class Schedules

 

• Graduation Tracking

 

• Grade Scales - Flexible grading scale options available (Letters, Percent, Letters and Percent, GPA Low to High or High to Low), as well different grade scales for different degree programs or colleges.

 

• Customize forms and external links to share with students.

 

• Class evaluation creation/analysis

 

• Merge tools available to combine duplicate records.

 

• Custom degree tracks

 

• Transfer record tracking reduces time needed to investigate potential transfer credit.

 

• Academic Standing and Graduation Honors calculations

 

 

HUMAN RESOURCES AREA

 

Employees

 

• Contracts

 

• Positions

 

• Instructor Classes

 

• Emergency Contact Information

 

• Training History

 

• Contact History

 

• Change Log

 

• Employee Custom ID fields allows tracking of various employment, tax, or government numbers.

 

Person contact database (shared by all)

 

Reports

 

Other administrative tools

 

• Custom instructor compensation schedule and standard salary tracking

 

 

STUDENT ACCOUNT AREA

 

Students

 

• Billable items

 

• Transactions (per term or complete list)

 

• Generate Charges – Manually or Calculated

 

• Payment Contract

 

• Statements

 

• Current Class Schedule and Class History

 

• Contact History

 

• Change Log

 

Person contact database (shared by all)

 

Organization contact database

 

Billing

 

• Generate charges by term or by student

 

• Aging List

 

• Post transactions to QuickBooks

 

Cashier - allow your cashier to add charges to a student’s account, accept payments, and print receipts.

 

Reports

 

Other administrative tools

 

• Custom billing structures, including the potential for billing for health insurance, dorms, vehicles, meal plans, classes, lab fees, and other fees.

 

Other Notes

 

• Student billing integrates directly with registrar’s office for more accurate billing.

 

• Student account information also available on student portal.

 

 

STUDENT LIFE AREA

 

Students

 

• Chapel Schedule and Attendance

 

• Emergency Contact Information

 

• Health - Insurance, Activity, and Requirements

 

• Extra-curricular Activities

 

• Student Schedule

 

• Contact History

 

• Educational History

 

• Change Log

 

Person contact database (shared by all)

 

Reports

 

Other administrative tools

 

• Custom health requirements helps you keep track of requirements for different types of students (immunizations, physicals, etc.)

 

• Customize forms and external links to share with students.

 

 

SYSTEM ADMINISTRATION

 

• Messages can be created for display on staff, student, or faculty portals. Useful for upcoming system outages, school closings, etc.

 

• In addition to the standard help files provided, each school can create their own help files to explain their procedures, and they will display on the help page as well.

 

• Multiple language capability

 

• Conversion tools to assist in the transition from another system.

 

• User management tool allows you to change password, set permissions, and see last login date/time.

 

• Role based permissions allow you to customize create, read, update, and delete permissions for each area of the staff portal.

 

• Customize data in most selection boxes throughout the site to work with your schools processes.

 

External integration with Quickbooks, Moodle, Canvas, Active Directory, OpenLDAP, and OPALs library software.